13-01-12-Minutes
From Wikimedia ZA
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=== Start planning for WLM 2013 === | === Start planning for WLM 2013 === | ||
− | * Work with NHC to secure funding (Dumisani) | + | * Work with NHC to secure funding (Dumisani). |
* Get at least 5 provinces involved. | * Get at least 5 provinces involved. | ||
− | * Social development: | + | * Social development focus: |
− | * Create categories on | + | ** Nomination of monuments for consideration for national monuments list. |
+ | ** Solicit nominations as part of run-up to competition (July and August). | ||
+ | ** Photographs of nominated monuments during September. | ||
+ | * Create categories on Commons for pictures of nominated monuments. | ||
* Work more closely with SAHRA to get good database in time. | * Work more closely with SAHRA to get good database in time. | ||
+ | |||
==== Including report on WLM 2012 ==== | ==== Including report on WLM 2012 ==== | ||
* In progress - required by end Jan. (Douglas; Maarten; Dumisani) | * In progress - required by end Jan. (Douglas; Maarten; Dumisani) | ||
− | * Link: | + | * Link: [[Wiki Loves Monuments 2012 Report]]. |
+ | |||
=== Projects and Outreach for 2013 === | === Projects and Outreach for 2013 === | ||
− | ==== | + | ==== GLAM Activities ==== |
− | * | + | * Wiki Loves Monuments 2013 (See previous section) |
* Train the Trainer (David to set up proposal) | * Train the Trainer (David to set up proposal) | ||
==== JoburgpediA ==== | ==== JoburgpediA ==== | ||
− | * | + | * Get funding (possibly from City of Joburg or WMUK) for pilot project on 10 buildings in 2013, hopefully leading into a full project ([[Jo'burgpediA]]). |
==== Wiki Loves Metro ==== | ==== Wiki Loves Metro ==== | ||
− | Follow-up from JoburgpediA. | + | * Follow-up from JoburgpediA. |
− | ==== | + | * Run as schools project with prizes and hopefully creating articles in local languages. |
− | * Emailed Praekelt Foundation and Wikimedia Zero to set up meeting. (David and Dumisani to follow up | + | * Get City of Joburg to buy into it before launch, as it will raise their profile as well. |
+ | |||
+ | ==== Wikipedia Zero ==== | ||
+ | * Emailed Praekelt Foundation and Wikimedia Zero to set up meeting. (David and Dumisani to follow up) | ||
+ | |||
=== Discuss procedures for compensation of directors taking time off work for WMZA activities === | === Discuss procedures for compensation of directors taking time off work for WMZA activities === | ||
* ZAR1000 per day put forward. | * ZAR1000 per day put forward. | ||
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* Will be addressed at 9 February General Meeting. | * Will be addressed at 9 February General Meeting. | ||
=== Wikimedia Chapters Association representative nominations === | === Wikimedia Chapters Association representative nominations === | ||
− | * David nominated by Dumisani; seconded by Lourie and Douglas. | + | * David nominated by Dumisani; seconded by Lourie and Douglas. Dumisani to post nomination to chapter mailing list. |
* Dumisani moves that the General Secretary will be our chapter representative unless otherwise decided. | * Dumisani moves that the General Secretary will be our chapter representative unless otherwise decided. | ||
− | == Delegates for Wikimedia Conference 2013 == | + | === Delegates for Wikimedia Conference 2013 === |
* Takes places in Milan, Italy. | * Takes places in Milan, Italy. | ||
* The conference will be 18 - 21 April. | * The conference will be 18 - 21 April. | ||
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* Decided to follow the recommendation of Hugo and Daniel, and asked Hugo to implement it. | * Decided to follow the recommendation of Hugo and Daniel, and asked Hugo to implement it. | ||
* So far they did all of the work already and we would like to use this as an opportunity to get them more closely involved. | * So far they did all of the work already and we would like to use this as an opportunity to get them more closely involved. | ||
− | + | == Next Meeting == | |
− | * More information at [[ | + | * More information at [[23-02-13-GeneralMeeting-Agenda]] |
+ | |||
==Attendees== | ==Attendees== | ||
* [[User:Thuvack|Dumisani]] ([[User talk:Thuvack|talk]]) 19:32, 10 November 2012 (SAST) | * [[User:Thuvack|Dumisani]] ([[User talk:Thuvack|talk]]) 19:32, 10 November 2012 (SAST) | ||
Line 147: | Line 157: | ||
* Mohau Monaledi | * Mohau Monaledi | ||
* Isla Haddow-Flood | * Isla Haddow-Flood | ||
− | |||
− | |||
[[Category:Events]] | [[Category:Events]] | ||
[[Category:Agenda]] | [[Category:Agenda]] |
Latest revision as of 23:43, 30 January 2013
[edit] Minutes
[edit] Review and approval of agenda
- Approved.
[edit] Approval of previous meeting minutes (2012-11-17-Minutes)
- Approved.
[edit] State of Wikimedia ZA
Summary of where we are as an organization:
- Bank account setup and funding received from WMF (Wiki Loves Monuments 2012)
- WLM 2012 successfully run and completed
- Registered as a tax exempt organization in South Africa
Summary of state of Wikimedia South Africa to be drafted for release to Wikimedia global mailing lists:
- Dumisani will send out to WMZA board list for review
[edit] Organizational structure
- Membership list must be updated (David to action)
- Need to appoint two directors: call special general meeting. (David to action: draft request sent)
[edit] Accounts
- FNB account is still open
- Contains ZAR 3-4k
- We do not have control of that account.
- Only Charlene and Mohau are signatories on that account.
- We need a written change of directors for FNB to release the funds.
- ABSA Small business account currently in Lourie's name
- Very high banking costs (+- R400 per month)
- Funds should be transferred as soon as possible
- Need to get audited (2012) and submit whatever is required by SARS.
- Lourie to confirm requirements and recommend auditor.
[edit] Funding
- Funds received for WLM cannot be used for other projects
- Request WMF that the balance of the money given to us to run WLM 2012 be carried over to pay for some basic running costs of the chapter.
- Need to apply to FDC for funding and set up a local fundraising program.
- Eligibility requirements for funding:
Requirements for WMZA to become eligible for FDC funding:
- Annual activity report (2012)
- Annual financial report (2012)
- Grant report (WLM 2012)
[edit] Technical aspects
- Lourie will transfer the technical information about our servers and websites etc. to David.
- David will create email addresses for board positions (e.g. secretary@wikimedia.org.za).
- Account at host is moved into David's name (https://www.serv.co.za).
- Seems like everything is working without any issues.
[edit] Current projects
- Wikimania 2014 bid (Douglas).
- Language-related program: Small-language Wikipedias (Dumisani).
[edit] Review previous year
[edit] Legal matters
- Outstanding: David to draft official notification to Charlene that she has been removed from the board, to be sent by registered mail.
- Mohau still to remove directors that have left and add new directors. Dumisani to follow up with him.
- Public Benefit Organization registration at SARS (Douglas):
- Need MOU (use Memorandum of association - review and sign off).
- Company registration documents required.
[edit] Decision on Wikimania 2014
[edit] Pros
- 20 years of SA democracy
- Cape Town Global Design Capital in 2014
- Wikimania hasn't been in Africa since 2007
- It would build capacity in WMZA
- It would raise our profile
[edit] Cons
- London has a powerful bid already
- We still have low capacity: although we can hire event organizers, we still need people to organize breakaway events etc.
- Need a well-connected team of at least 4 members who can dedicate serious time to the bid.
- London will be likely to support and help us after they've done Wikimania: we will be able to learn from them.
- CTICC is the most natural venue and is often booked far in advance, but a new convention center (BMW pavilion in Waterfront) will be done by then.
- 2015 will give us more time to develop outreach projects (e.g. GLAM events) to connect to bid.
- If we have a successful bid and an unsuccessful Wikimania, it will raise our profile for the wrong reasons.
[edit] Decision
Recommend to postpone bid proposal to 2015 Wikimania. Send out request now for team members who can commit to putting together a full and 100% awesome bid for 2015.
- Douglas will email the board list an email informing them that we will be 'postponing' our 2014 bid to 2015 for the above mentioned reasons.
- Outsourcing: is about building contacts and resources for 2015
[edit] Decision on WikiIndaba
[edit] Goals for Wikimedia ZA
- Demonstrate our organizational capabilities
- Share our experiences of setting up a chapter
- Build African capacity
[edit] Event Goals
- Give regional members a chance to share project experiences
[edit] Scope
- African countries only (keep it manageable)
- Invite WMF global development colleagues.
- Weekend (Friday evening until Sunday evening)
[edit] Venue
- Johannesburg (save on flights)
- Premier hotel (save on rental cars / transport)
[edit] Timing
- November seems logical - timeline works out; David to post timeline on Wiki.
[edit] Start planning for WLM 2013
- Work with NHC to secure funding (Dumisani).
- Get at least 5 provinces involved.
- Social development focus:
- Nomination of monuments for consideration for national monuments list.
- Solicit nominations as part of run-up to competition (July and August).
- Photographs of nominated monuments during September.
- Create categories on Commons for pictures of nominated monuments.
- Work more closely with SAHRA to get good database in time.
[edit] Including report on WLM 2012
- In progress - required by end Jan. (Douglas; Maarten; Dumisani)
- Link: Wiki Loves Monuments 2012 Report.
[edit] Projects and Outreach for 2013
[edit] GLAM Activities
- Wiki Loves Monuments 2013 (See previous section)
- Train the Trainer (David to set up proposal)
[edit] JoburgpediA
- Get funding (possibly from City of Joburg or WMUK) for pilot project on 10 buildings in 2013, hopefully leading into a full project (Jo'burgpediA).
[edit] Wiki Loves Metro
- Follow-up from JoburgpediA.
- Run as schools project with prizes and hopefully creating articles in local languages.
- Get City of Joburg to buy into it before launch, as it will raise their profile as well.
[edit] Wikipedia Zero
- Emailed Praekelt Foundation and Wikimedia Zero to set up meeting. (David and Dumisani to follow up)
[edit] Discuss procedures for compensation of directors taking time off work for WMZA activities
- ZAR1000 per day put forward.
- Add to agenda of next General Meeting.
- Procedure for approval to be in line with current financial approval limits
- Approval will only be given in line with budgeted items on WMZA projects.
- Documentation must be given to prove that leave was taken on that day.
[edit] Approve new director (will solicit applications before meeting)
- Will be addressed at 9 February General Meeting.
[edit] Wikimedia Chapters Association representative nominations
- David nominated by Dumisani; seconded by Lourie and Douglas. Dumisani to post nomination to chapter mailing list.
- Dumisani moves that the General Secretary will be our chapter representative unless otherwise decided.
[edit] Delegates for Wikimedia Conference 2013
- Takes places in Milan, Italy.
- The conference will be 18 - 21 April.
- We will confirm our representatives at the next meeting.
- They have the full mandate to act on behalf of the chapter.
[edit] South African Wikipedias portal
- Decided to follow the recommendation of Hugo and Daniel, and asked Hugo to implement it.
- So far they did all of the work already and we would like to use this as an opportunity to get them more closely involved.
[edit] Next Meeting
- More information at 23-02-13-GeneralMeeting-Agenda
[edit] Attendees
- Dumisani (talk) 19:32, 10 November 2012 (SAST)
- Slashme (talk) 12:21, 12 November 2012 (SAST)
- LouriePieterse 10:01, 5 January 2013 (SAST)
- Discott (talk) 20:26, 12 January 2013 (SAST)