2014-AGM

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=='''Annual General Meetings for Wikimedia ZA'''==
+
All Wikipedians / Wikimedians in South Africa are invited to attend Wikimedia ZA's Annual General Meeting (AGM) on 1 November 2014.
 +
[[File:Truth Coffee Building, 36 Buitenkant Street, Cape Town.JPG|thumb|The Truth Coffee Building on 36 Buitenkant Street, Cape Town, South Africa.]]
 +
[[File:Truth Coffee Cape Town location map.svg|thumb|350px|A map illustrating the location of the Truth Coffee building on 36 Buitenkant Street, Cape Town, South Africa.]]
  
  
 +
Date: '''Saturday, 1st November 2014'''
  
== 2014 ==
+
Time: '''11:30am to 15:30pm'''
The next Annual General Meeting for Wikimedia ZA will be held on Saturday, 1 November 2014.
+
  
 +
Venue  :  '''[http://twentyfifty.co/contact/ Twenty Fifty], 1st Floor, Truth Coffee Building, 36 Buitenkant Street, Cape Town'''
  
'''Venue'''
 
----
 
The Venue will be advised in due course.
 
  
 +
Attendees have the option to also join digitally over Google Hangout instead of in person. Attendees who join in digitally must please inform us ahead of time and ensure that you have a gmail account. 
  
'''Time'''
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To join digitally please email Wikimedia ZA at [mailto:douglas.i.scott@wikimedia.org.za Douglas Scott].
----
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The time of the event will be advised in due course.
+
  
  
'''Proposed Agenda'''
 
----
 
Details to follow.
 
  
 +
== Annual Report ==
  
'''Notes'''
+
A revised copy of our Annual report can be viewed [http://drive.google.com/file/d/0B96yUaPyFKiTekxmQ0ZxWVBaM0E/view?usp=sharing online]
----
+
  
  
'''Call for Directors'''
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== Proxy ==
----
+
 
 +
Every member entitled to attend and vote at a meeting of the Chapter, shall be entitled to appoint another person (whether a member or not) as his or her proxy to attend, speak and vote in his or her stead.
 +
 
 +
Alternatively members can elect to take part using conference telephone facilities or other similar electronic means.  The formal request to take part electronically must be made via email.
 +
 
 +
 
 +
A copy of the proxy form is available [http://drive.google.com/file/d/0B96yUaPyFKiTZFhHTVRSajBZNzQ/view?usp=sharing here].
 +
 
 +
 
 +
If you would like someone else to act as your proxy, and they will be attending the AGM, please complete the Proxy Form authorising the person to vote on your behalf on the day of the AGM.  Please note that a signed copy of the proxy form must be presented at the AGM. 
 +
 
 +
 
 +
If you would like the Chapter Administrator to act as your proxy, please complete the Form and return it either electronically to [mailto:theresa.hume@wikimedia.org.za The Administrator] or post it to :
 +
::Wikimedia ZA
 +
::Postnet Suite #146
 +
::Private Bag X9190
 +
::Cape Town
 +
::8000
 +
 
 +
 
 +
If you prefer to join the AGM virtually, please send your formal request to either [mailto:theresa.hume@wikimedia.org.za The Administrator] or [mailto:douglas.i.scott@wikimedia.org.za Douglas Scott].  Please note that you must have a gmail account in order to join with this option.
 +
 
 +
Please note that proxies and requests to participate in the AGM electronically must reach  [mailto:theresa.hume@wikimedia.org.za The Administrator] by '''Friday, 31 October 2014 at 18:00''' in order to be valid.
 +
 
 +
 
 +
More information on appointing a proxy can be found under the [http://wikimedia.org.za/wiki/Article_of_Association#7._Votes_of_members Articles of Association]
 +
 
 +
== Call for Directors ==
 +
 
 +
Persons elected onto the Board of Trustees do so on a voluntary basis, and must adhere to the [http://wikimedia.org.za/wiki/Code_of_discipline_for_directors Code of Discipline for Directors] as contained in the By Laws of the Chapter.
 +
 
 +
Elected members must also adhere to the [https://wikimediafoundation.org/wiki/Code_of_conduct_policy Code of Conduct] as prescribed by the Wikimedia Foundation.
 +
 
 +
More information on Directorship can be found in the [http://wikimedia.org.za/wiki/Article_of_Association Articles of Association]
 +
 
 +
The current board and the structure of the Chapter can be viewed [http://wikimedia.org.za/wiki/Board here]
 +
 
 +
 
 +
If you would like to nominate a candidate for consideration, please send an e-mail to the [mailto:theresa.hume@wikimedia.org.za Administrator] by no later than '''31 October 2014''' using the template below.
 +
 
 +
 
 +
''As a member of Wikimedia South Africa, I hereby nominate for election as a member of the Board of Trustees the following candidate. 
 +
 
 +
 
 +
''Name of Candidate''
 +
 
 +
''Username of Candidate'' 
 +
 
 +
''Contact Number of Candidate ''
 +
''
 +
 
 +
 
 +
Please note that the nominee need not be a member of the Chapter.
 +
 
 +
==Preliminary Agenda==
 +
 
 +
* Opening and Welcome - President of Chapter
 +
* Quorum
 +
* Approval of [http://wikimedia.org.za/wiki/01-09-13-AGM-Minutes Previous AGM Minutes]
 +
* Report from President
 +
* The Chapter over the past year from an Administrative point of view
 +
::- PAYE Registration
 +
::- SARS Registration
 +
::- Appointment of Auditors
 +
::- Updating Company Documents
 +
::- NPO Registration (pending)
 +
::- VAT Registration (pending)
 +
::- Monthly Payroll Administration
 +
::- Annual Audits
 +
::- Registration of official business address
 +
::- Business Banking
 +
::- Petty Cash System
 +
::- Online Filing System
 +
* Wikimedia ZA Projects in 2014
 +
::- Wiki Loves Monuments
 +
::- Joburgpedia
 +
::- Wikimania 2015
 +
::- Wiki Indaba
 +
::- GLAM - Libraries
 +
::- Wikipedia Zero
 +
::- Open Book Festival
 +
::- Xhosa Project
 +
::- Kiwix
 +
::- Wiki Meetups
 +
::- FDC Grant Application
 +
::- OSF Grant Application (2nd Application)
 +
* Projects in 2015
 +
::- Wiki Loves Monuments
 +
::- Joburgpedia
 +
::- Wiki Indaba
 +
::- GLAM - Libraries
 +
::- Wikipedia Zero
 +
::- Wiki Meetups
 +
::- Kaapedia
 +
::- Wiki Loves Wildlife
 +
::- Afrikaans Writing Competition
 +
* Membership
 +
::- [http://wikimedia.org.za/wiki/Members Members at the end of 2013] - to be renewed
 +
::- New Members
 +
:::-Tobias Schonwetter
 +
:::-Theresa Hume
 +
:::-Bobby Shabangu
 +
::- Lifetime Membership Fees
 +
* Strategy Formulation Session - Discussing the big issue
 +
::- Increasing involvement by South Africans in editing Wikipedia and / or other Wiki's
 +
::- Increasing the involvement of South African Wikimedians in Wikimedia ZA
 +
::- [[WMZA-2014-2016-Strategy|Dumi's draft proposal]]
 +
::- Fundraising
 +
* Resolutions
 +
::- Special Resolutions
 +
::- Ordinary Resolutions
 +
* Election of Directors
 +
* Election of Office Bearers
 +
* Next Meeting
 +
* Closing
 +
 
 +
==Notes==
 +
 
 +
* The award ceremony for [http://wikilovesmonuments.co.za/wiki/Main_Page Wiki Loves Monuments 2014] will be held later the evening at the Slave Church, 40 Long Street, Cape Town.  Please stay on and join us for that event.
 +
 
 +
==Links==
 +
 
 +
* [http://etherpad.wikimedia.org/p/WMZA-AGM-01112014 Etherpad for this AGM]
 +
* [http://wikimedia.org.za/wiki/01-11-14-AGM-Minutes Minutes]

Revision as of 12:01, 1 November 2014

All Wikipedians / Wikimedians in South Africa are invited to attend Wikimedia ZA's Annual General Meeting (AGM) on 1 November 2014.

The Truth Coffee Building on 36 Buitenkant Street, Cape Town, South Africa.
A map illustrating the location of the Truth Coffee building on 36 Buitenkant Street, Cape Town, South Africa.


Date: Saturday, 1st November 2014

Time: 11:30am to 15:30pm

Venue  : Twenty Fifty, 1st Floor, Truth Coffee Building, 36 Buitenkant Street, Cape Town


Attendees have the option to also join digitally over Google Hangout instead of in person. Attendees who join in digitally must please inform us ahead of time and ensure that you have a gmail account.

To join digitally please email Wikimedia ZA at Douglas Scott.


Contents

Annual Report

A revised copy of our Annual report can be viewed online


Proxy

Every member entitled to attend and vote at a meeting of the Chapter, shall be entitled to appoint another person (whether a member or not) as his or her proxy to attend, speak and vote in his or her stead.

Alternatively members can elect to take part using conference telephone facilities or other similar electronic means. The formal request to take part electronically must be made via email.


A copy of the proxy form is available here.


If you would like someone else to act as your proxy, and they will be attending the AGM, please complete the Proxy Form authorising the person to vote on your behalf on the day of the AGM. Please note that a signed copy of the proxy form must be presented at the AGM.


If you would like the Chapter Administrator to act as your proxy, please complete the Form and return it either electronically to The Administrator or post it to :

Wikimedia ZA
Postnet Suite #146
Private Bag X9190
Cape Town
8000


If you prefer to join the AGM virtually, please send your formal request to either The Administrator or Douglas Scott. Please note that you must have a gmail account in order to join with this option.

Please note that proxies and requests to participate in the AGM electronically must reach The Administrator by Friday, 31 October 2014 at 18:00 in order to be valid.


More information on appointing a proxy can be found under the Articles of Association

Call for Directors

Persons elected onto the Board of Trustees do so on a voluntary basis, and must adhere to the Code of Discipline for Directors as contained in the By Laws of the Chapter.

Elected members must also adhere to the Code of Conduct as prescribed by the Wikimedia Foundation.

More information on Directorship can be found in the Articles of Association

The current board and the structure of the Chapter can be viewed here


If you would like to nominate a candidate for consideration, please send an e-mail to the Administrator by no later than 31 October 2014 using the template below.


As a member of Wikimedia South Africa, I hereby nominate for election as a member of the Board of Trustees the following candidate.


Name of Candidate

Username of Candidate

Contact Number of Candidate


Please note that the nominee need not be a member of the Chapter.

Preliminary Agenda

  • Opening and Welcome - President of Chapter
  • Quorum
  • Approval of Previous AGM Minutes
  • Report from President
  • The Chapter over the past year from an Administrative point of view
- PAYE Registration
- SARS Registration
- Appointment of Auditors
- Updating Company Documents
- NPO Registration (pending)
- VAT Registration (pending)
- Monthly Payroll Administration
- Annual Audits
- Registration of official business address
- Business Banking
- Petty Cash System
- Online Filing System
  • Wikimedia ZA Projects in 2014
- Wiki Loves Monuments
- Joburgpedia
- Wikimania 2015
- Wiki Indaba
- GLAM - Libraries
- Wikipedia Zero
- Open Book Festival
- Xhosa Project
- Kiwix
- Wiki Meetups
- FDC Grant Application
- OSF Grant Application (2nd Application)
  • Projects in 2015
- Wiki Loves Monuments
- Joburgpedia
- Wiki Indaba
- GLAM - Libraries
- Wikipedia Zero
- Wiki Meetups
- Kaapedia
- Wiki Loves Wildlife
- Afrikaans Writing Competition
  • Membership
- Members at the end of 2013 - to be renewed
- New Members
-Tobias Schonwetter
-Theresa Hume
-Bobby Shabangu
- Lifetime Membership Fees
  • Strategy Formulation Session - Discussing the big issue
- Increasing involvement by South Africans in editing Wikipedia and / or other Wiki's
- Increasing the involvement of South African Wikimedians in Wikimedia ZA
- Dumi's draft proposal
- Fundraising
  • Resolutions
- Special Resolutions
- Ordinary Resolutions
  • Election of Directors
  • Election of Office Bearers
  • Next Meeting
  • Closing

Notes

  • The award ceremony for Wiki Loves Monuments 2014 will be held later the evening at the Slave Church, 40 Long Street, Cape Town. Please stay on and join us for that event.

Links

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