2014-AGM

From Wikimedia ZA
(Difference between revisions)
Jump to: navigation, search
(Election of Chapter President)
(Preliminary Agenda)
Line 71: Line 71:
 
==Preliminary Agenda==
 
==Preliminary Agenda==
  
===Opening and Welcome===
+
* Opening and Welcome - President of Chapter
 
+
* Quorum
Dumisani Ndubane, President of the Chapter
+
* Approval of [http://wikimedia.org.za/wiki/01-09-13-AGM-Minutes Previous AGM Minutes]
 
+
* Report from President
===Quorum===
+
* The Chapter over the past year from an Administrative point of view
 
+
* Wikimedia ZA Projects in 2014
The quorum at a meeting of members shall be at least 3 members or 20% of the members (whichever number is greater) entitled to vote, personally present, or by proxy.
+
* Projects in 2015
 
+
* Membership
===Approval of Previous AGM Minutes===
+
* Strategy Formulation Session
 
+
* Resolutions
Approval of the Minutes of the Annual AGM of Wikimedia ZA, held on 1 September 2013 which can be viewed [http://wikimedia.org.za/wiki/01-09-13-AGM-Minutes here]
+
* Election of Directors
 
+
* Election of Office Bearers
===Report from President===
+
* Next Meeting
 
+
* Closing
Report from current President, Dumisani Ndubane
+
 
+
===The Chapter over the past year from an Administrative point of view===
+
 
+
* PAYE Registration
+
* SARS Registration
+
* Appointment of Auditors
+
* Updating Company Documents
+
* NPO Registration (pending)
+
* VAT Registration (pending)
+
* Monthly Payroll Administration
+
* Annual Audits
+
* Registration of official business address
+
* Banking Access and Additional Account
+
* Petty Cash System
+
* Online Filing System
+
 
+
===Wikimedia ZA Projects in 2014===
+
 
+
* Wiki Loves Monuments
+
* Joburgpedia
+
* Wikimania 2015
+
* WikiIndaba
+
* GLAM - Libraries
+
* Wikizero
+
* Open Access
+
* Open Book Festival
+
* Xhosa Project
+
* Kiwix
+
* Wiki Meetups
+
* FDC Grant Application
+
* OSF Grant Application - 2nd application
+
 
+
===Projects in 2015===
+
 
+
* Wiki Loves Monuments
+
* Joburgpedia
+
* WikiIndaba
+
* GLAM - Libraries
+
* Wikizero
+
* Open Access
+
* Open Book Festival
+
* Xhosa Project
+
* Kiwix
+
* Wiki Meetups
+
* Kaapedia
+
* Wiki Loves Wildlife
+
 
+
===Membership===
+
 
+
Members at the end of 2013 - to be renewed
+
 
+
# Blessing Chataira
+
# Maarten Deneckere
+
# Charlene Foster
+
# Michelle Gallaway
+
# Ian Gilfillan
+
# Isla Haddow-Flood (Director)
+
# Andrew Hall
+
# Kagiso Keepile
+
# David Robert Lewis
+
# Ashley Lile
+
# Thelma Machogo
+
# Shaneel Maharaj
+
# Kerryn McKay
+
# Maseme Mokoena
+
# Mohau Monaledi
+
# David Morris
+
# Dumisani Ndubane (President)
+
# Lourie Pieterse
+
# David Richfield (Director)
+
# Nick Roux
+
# Douglas Scott (Director)
+
# Auke Slotegraaf
+
 
+
 
+
New Members
+
 
+
# Tobias Schonwetter   
+
# Bobby Shabangu
+
# Theresa Hume
+
 
+
 
+
The Chapter is faced with the challenge of Expanding membership and connecting with Wikimedians / Wikipedians.
+
 
+
===Strategy Formulation Session===
+
 
+
===Resolutions===
+
 
+
=====Special Resolutions=====
+
 
+
''Require a 75% majority to pass''
+
 
+
All resolutions to reach [mailto:theresa.hume@wikimedia.org.za The Administrator] by no later than '''24 October 2014'''.
+
 
+
=====Ordinary Resolutions=====
+
''Require a 50% + 1''
+
 
+
All resolutions to reach [mailto:theresa.hume@wikimedia.org.za The Administrator] by no later than '''24 October 2014'''.
+
 
+
# Motion to Approve minutes of the previous AGM
+
# Motion to Appoint Board Members
+
# Motion to elect President
+
# Motion to set membership fees at R 30.00 per annum
+
 
+
===Election of Directors===
+
 
+
===Election of Office Bearers===
+
 
+
===Next Meeting===
+
 
+
To be advised via mailing list.
+
 
+
===Closing===
+
  
 
==Attending==
 
==Attending==

Revision as of 09:23, 23 October 2014

Contents

Notice of Annual General Meeting

Notice is hereby given in terms of the Articles of Association of Wikimedia ZA NPC, that the Annual General Meeting will take place as follows :


Date  : Saturday, 1 November 2014
Start Time : 11:30 am
Expected End Time  : 15:30 pm
Venue  : Twenty Fifty, 1st Floor, Truth Coffee Building, 36 Buitenkant Street, Cape Town


Proxy

Every member entitled to attend and vote at a meeting of the Chapter, shall be entitled to appoint another person (whether a member or not) as his or her proxy to attend, speak and vote in his or her stead.

Alternatively members can elect to take part using conference telephone facilities or other similar electronic means. The formal request to take part electronically must be made via email.


A copy of the proxy form is available here.


If you would like someone else to act as your proxy, and they will be attending the AGM, please complete the Proxy Form authorising the person to vote on your behalf on the day of the AGM. Please note that a signed copy of the proxy form must be presented at the AGM.


If you would like the Chapter Administrator to act as your proxy, please complete the Form and return it either electronically to The Administrator or post it to :

Wikimedia ZA
Postnet Suite #146
Private Bag X9190
Cape Town
8000


If you prefer to join the AGM virtually, please send your formal request to either The Administrator or Douglas Scott. Please note that you must have a gmail account in order to join with this option.

Please note that proxies and requests to participate in the AGM electronically must reach The Administrator by Friday, 31 October 2014 at 18:00 in order to be valid.


More information on appointing a proxy can be found under the Articles of Association

Call for Directors

Persons elected onto the Board of Trustees do so on a voluntary basis, and must adhere to the Code of Discipline for Directors as contained in the By Laws of the Chapter.

Elected members must also adhere to the Code of Conduct as prescribed by the Wikimedia Foundation.

More information on Directorship can be found in the Articles of Association

The current board and the structure of the Chapter can be viewed here


If you would like to nominate a candidate for consideration, please send an e-mail to the Administrator by no later than 24 October 2014 using the template below.


As a member of Wikimedia South Africa, I hereby nominate for election as a member of the Board of Trustees the following candidate.


Name of Candidate

Username of Candidate

Contact Number of Candidate


Please note that the nominee need not be a member of the Chapter.

Preliminary Agenda

  • Opening and Welcome - President of Chapter
  • Quorum
  • Approval of Previous AGM Minutes
  • Report from President
  • The Chapter over the past year from an Administrative point of view
  • Wikimedia ZA Projects in 2014
  • Projects in 2015
  • Membership
  • Strategy Formulation Session
  • Resolutions
  • Election of Directors
  • Election of Office Bearers
  • Next Meeting
  • Closing

Attending

Please indicate your attendance by including your name below :

  1. Dumisani Ndubane
  2. Bobby Shabangu
  3. Douglas Scott
  4. --Theresa (talk) 06:40, 15 October 2014 (UTC)
  5. Mohau Monaledi
  6. Liebe Bosch
Personal tools
Namespaces

Variants
Actions
Organization
Get Involved
Connect
Toolbox