2014-AGM

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== Annual Report ==
 
 
A copy of our Annual report is available [http://drive.google.com/file/d/0B96yUaPyFKiTUHM4ckVWUDZrcXc/view?usp=sharing online]
 
 
 
== Notice of Annual General Meeting==
 
 
 
Notice is hereby given in terms of the Articles of Association of Wikimedia ZA NPC, that the Annual General Meeting will take place as follows :
 
 
 
:Date  :  '''Saturday, 1 November 2014'''
 
 
:Start Time : '''11:30 am'''
 
 
:Expected End Time  :  '''15:30 pm'''
 
 
:Venue  :  '''[http://twentyfifty.co/contact/ Twenty Fifty], 1st Floor, Truth Coffee Building, 36 Buitenkant Street, Cape Town'''
 
 
 
== Proxy ==
 
 
Every member entitled to attend and vote at a meeting of the Chapter, shall be entitled to appoint another person (whether a member or not) as his or her proxy to attend, speak and vote in his or her stead.
 
 
Alternatively members can elect to take part using conference telephone facilities or other similar electronic means.  The formal request to take part electronically must be made via email.
 
 
 
A copy of the proxy form is available [http://drive.google.com/file/d/0B96yUaPyFKiTZFhHTVRSajBZNzQ/view?usp=sharing here].
 
 
 
If you would like someone else to act as your proxy, and they will be attending the AGM, please complete the Proxy Form authorising the person to vote on your behalf on the day of the AGM.  Please note that a signed copy of the proxy form must be presented at the AGM. 
 
 
 
If you would like the Chapter Administrator to act as your proxy, please complete the Form and return it either electronically to [mailto:theresa.hume@wikimedia.org.za The Administrator] or post it to :
 
::Wikimedia ZA
 
::Postnet Suite #146
 
::Private Bag X9190
 
::Cape Town
 
::8000
 
 
 
If you prefer to join the AGM virtually, please send your formal request to either [mailto:theresa.hume@wikimedia.org.za The Administrator] or [mailto:douglas.i.scott@wikimedia.org.za Douglas Scott].  Please note that you must have a gmail account in order to join with this option.
 
 
Please note that proxies and requests to participate in the AGM electronically must reach  [mailto:theresa.hume@wikimedia.org.za The Administrator] by '''Friday, 31 October 2014 at 18:00''' in order to be valid.
 
 
 
More information on appointing a proxy can be found under the [http://wikimedia.org.za/wiki/Article_of_Association#7._Votes_of_members Articles of Association]
 
 
== Call for Directors ==
 
 
Persons elected onto the Board of Trustees do so on a voluntary basis, and must adhere to the [http://wikimedia.org.za/wiki/Code_of_discipline_for_directors Code of Discipline for Directors] as contained in the By Laws of the Chapter.
 
 
Elected members must also adhere to the [https://wikimediafoundation.org/wiki/Code_of_conduct_policy Code of Conduct] as prescribed by the Wikimedia Foundation.
 
 
More information on Directorship can be found in the [http://wikimedia.org.za/wiki/Article_of_Association Articles of Association]
 
 
The current board and the structure of the Chapter can be viewed [http://wikimedia.org.za/wiki/Board here]
 
 
 
If you would like to nominate a candidate for consideration, please send an e-mail to the [mailto:theresa.hume@wikimedia.org.za Administrator] by no later than 24 October 2014 using the template below.
 
 
 
''As a member of Wikimedia South Africa, I hereby nominate for election as a member of the Board of Trustees the following candidate. 
 
 
 
''Name of Candidate''
 
 
''Username of Candidate'' 
 
 
''Contact Number of Candidate ''
 
''
 
 
 
Please note that the nominee need not be a member of the Chapter.
 
 
==Preliminary Agenda==
 
 
* Opening and Welcome - President of Chapter
 
* Quorum
 
* Approval of [http://wikimedia.org.za/wiki/01-09-13-AGM-Minutes Previous AGM Minutes]
 
* Report from President
 
* The Chapter over the past year from an Administrative point of view
 
* Wikimedia ZA Projects in 2014
 
* Projects in 2015
 
* Membership
 
* Strategy Formulation Session
 
* Resolutions
 
* Election of Directors
 
* Election of Office Bearers
 
* Next Meeting
 
* Closing
 
 
 
==Notes==
 
 
* The award ceremony for [http://wikilovesmonuments.co.za/wiki/Main_Page Wiki Loves Monuments 2014]will be held later the evening at the Slave Church, 40 Long Street, Cape Town.  Please stay on and join us for that event.
 
 
==Links==
 
 
* [http://etherpad.wikimedia.org/p/WMZA-AGM-01112014 Etherpad for this AGM]
 
* [http://wikimedia.org.za/wiki/01-11-14-AGM-Minutes Minutes]
 

Revision as of 15:30, 23 October 2014

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