2014-AGM

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Annual General Meetings for Wikimedia ZA
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== Notice of Annual General Meeting==
  
The next Annual General Meeting for Wikimedia ZA will be held on Saturday, 1 November 2014.
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 +
Notice is hereby given in terms of the Articles of Association of Wikimedia ZA NPC, that the Annual General Meeting will take place as follows :
 +
 
 +
 
 +
:Date  :  '''Saturday, 1 November 2014'''
 +
 
 +
:Start Time : '''11:30 am'''
 +
 
 +
:Expected End Time  :  '''15:30 pm'''
 +
 
 +
:Venue  :  '''To Be Confirmed closer to the time'''
 +
 
 +
 
 +
 
 +
== Proxy ==
 +
 
 +
Every member entitled to attend and vote at a meeting of the Chapter, shall be entitled to appoint another person (whether a member or not) as his or her proxy to attend, speak and vote in his or her stead.
 +
 
 +
Alternatively members can elect to take part using conference telephone facilities or other similar electronic means.  The formal request to take part electronically must be made via email.
 +
 
 +
 
 +
A copy of the proxy form is available [http://drive.google.com/file/d/0B96yUaPyFKiTZFhHTVRSajBZNzQ/view?usp=sharing here].
 +
 
 +
 
 +
If you would like someone else to act as your proxy, and they will be attending the AGM, please complete the Proxy Form authorising the person to vote on your behalf on the day of the AGM.  Please note that a signed copy of the proxy form must be presented at the AGM. 
 +
 
 +
 
 +
If you would like the Chapter Administrator to act as your proxy, please complete the Form and return it either electronically to [mailto:theresa.hume@wikimedia.org.za The Administrator] or post it to :
 +
::Wikimedia ZA
 +
::Postnet Suite #146
 +
::Private Bag X9190
 +
::Cape Town
 +
::8000
 +
 
 +
 
 +
If you prefer to join the AGM virtually, please send your formal request to either [mailto:theresa.hume@wikimedia.org.za The Administrator] or [mailto:douglas.i.scott@wikimedia.org.za Douglas Scott].  Please note that you must have a gmail account in order to join with this option.
 +
 
 +
Please note that proxies and requests to participate in the AGM electronically must reach  [mailto:theresa.hume@wikimedia.org.za The Administrator] by '''Friday, 31 October 2014 at 18:00''' in order to be valid.
 +
 
 +
 
 +
More information on appointing a proxy can be found under the [http://wikimedia.org.za/wiki/Article_of_Association#7._Votes_of_members Articles of Association]
 +
 
 +
== Call for Directors ==
 +
 
 +
Persons elected onto the Board of Trustees do so on a voluntary basis, and must adhere to the [http://wikimedia.org.za/wiki/Code_of_discipline_for_directors Code of Discipline for Directors] as contained in the By Laws of the Chapter.
 +
 
 +
Elected members must also adhere to the [https://wikimediafoundation.org/wiki/Code_of_conduct_policy Code of Conduct] as prescribed by the Wikimedia Foundation.
 +
 
 +
More information on Directorship can be found in the [http://wikimedia.org.za/wiki/Article_of_Association Articles of Association]
 +
 
 +
The current board and the structure of the Chapter can be viewed [http://wikimedia.org.za/wiki/Board here]
 +
 
 +
 
 +
If you would like to nominate a candidate for consideration, please send an e-mail to the [mailto:theresa.hume@wikimedia.org.za Administrator] by no later than 24 October 2014 using the template below.
 +
 
 +
 
 +
''As a member of Wikimedia South Africa, I hereby nominate for election as a member of the Board of Trustees the following candidate. 
 +
 
 +
 
 +
''Name of Candidate''
 +
 
 +
''Username of Candidate'' 
 +
 
 +
''Contact Number of Candidate ''
 +
''
 +
 
 +
 
 +
Please note that the nominee need not be a member of the Chapter.
 +
 
 +
==Preliminary Agenda==
 +
 
 +
===Opening and Welcome===
 +
 
 +
Dumisani Ndubane, President of the Chapter
 +
 
 +
===Quorum===
 +
 
 +
The quorum at a meeting of members shall be at least 3 members or 20% of the members (whichever number is greater) entitled to vote, personally present, or by proxy.
 +
 
 +
===Approval of Previous AGM Minutes===
 +
 
 +
Approval of the Minutes of the Annual AGM of Wikimedia ZA, held on 1 September 2013 which can be viewed [http://wikimedia.org.za/wiki/01-09-13-AGM-Minutes here]
 +
 
 +
===Report from President===
 +
 
 +
Report from current President, Dumisani Ndubane
 +
 
 +
===The Chapter over the past year from an Administrative point of view===
 +
 
 +
* PAYE Registration
 +
* SARS Registration
 +
* Appointment of Auditors
 +
* Updating Company Documents
 +
* NPO Registration (pending)
 +
* VAT Registration (pending)
 +
* Monthly Payroll Administration
 +
* Annual Audits
 +
* Registration of official business address
 +
* Banking Access and Additional Account
 +
* Petty Cash System
 +
* Online Filing System
 +
 
 +
===Wikimedia ZA Projects in 2014===
 +
 
 +
* Wiki Loves Monuments
 +
* Joburgpedia
 +
* Wikimania 2015
 +
* WikiIndaba
 +
* GLAM - Libraries
 +
* Wikizero
 +
* Open Access
 +
* Open Book Festival
 +
* Xhosa Project
 +
* Kiwix
 +
* Wiki Meetups
 +
* FDC Grant Application
 +
* OSF Grant Application - 2nd application
 +
 
 +
===Projects in 2015===
 +
 
 +
* Wiki Loves Monuments
 +
* Joburgpedia
 +
* WikiIndaba
 +
* GLAM - Libraries
 +
* Wikizero
 +
* Open Access
 +
* Open Book Festival
 +
* Xhosa Project
 +
* Kiwix
 +
* Wiki Meetups
 +
* Kaapedia
 +
* Wiki Loves Wildlife
 +
 
 +
===Membership===
 +
 
 +
Members at the end of 2013 - to be renewed
 +
 
 +
# Blessing Chataira
 +
# Maarten Deneckere
 +
# Charlene Foster
 +
# Michelle Gallaway
 +
# Ian Gilfillan
 +
# Isla Haddow-Flood (Director)
 +
# Andrew Hall
 +
# Kagiso Keepile
 +
# David Robert Lewis
 +
# Ashley Lile
 +
# Thelma Machogo
 +
# Shaneel Maharaj
 +
# Kerryn McKay
 +
# Maseme Mokoena
 +
# Mohau Monaledi
 +
# David Morris
 +
# Dumisani Ndubane (President)
 +
# Lourie Pieterse
 +
# David Richfield (Director)
 +
# Nick Roux
 +
# Douglas Scott (Director)
 +
# Auke Slotegraaf
 +
 
 +
 
 +
New Members
 +
 
 +
# Tobias Schonwetter   
 +
# Bobby Shabangu
 +
# Theresa Hume
 +
 
 +
 
 +
The Chapter is faced with the challenge of Expanding membership and connecting with Wikimedians / Wikipedians.
 +
 
 +
===Resolutions===
 +
 
 +
=====Special Resolutions=====
 +
 
 +
''Require a 75% majority to pass''
 +
 
 +
All resolutions to reach [mailto:theresa.hume@wikimedia.org.za The Administrator] by no later than '''24 October 2014'''.
 +
 
 +
=====Ordinary Resolutions=====
 +
''Require a 50% + 1''
 +
 
 +
All resolutions to reach [mailto:theresa.hume@wikimedia.org.za The Administrator] by no later than '''24 October 2014'''.
 +
 
 +
# Motion to Approve minutes of the previous AGM
 +
# Motion to Appoint Board Members
 +
# Motion to elect President
 +
# Motion to set membership fees at R 30.00 per annum
 +
 
 +
===Election of Directors===
 +
 
 +
===Election of Chapter President===
 +
 
 +
===Next Meeting===
 +
 
 +
To be advised via mailing list.
 +
 
 +
===Closing===
 +
 
 +
==Attending==
 +
 
 +
Please indicate your attendance by including your name below :
 +
 
 +
#Dumisani Ndubane
 +
#Bobby Shabangu
 +
#Douglas Scott
 +
#--[[User:Theresa|Theresa]] ([[User talk:Theresa|talk]]) 06:40, 15 October 2014 (UTC)
 +
#Mohau Monaledi

Revision as of 10:22, 15 October 2014

Contents

Notice of Annual General Meeting

Notice is hereby given in terms of the Articles of Association of Wikimedia ZA NPC, that the Annual General Meeting will take place as follows :


Date  : Saturday, 1 November 2014
Start Time : 11:30 am
Expected End Time  : 15:30 pm
Venue  : To Be Confirmed closer to the time


Proxy

Every member entitled to attend and vote at a meeting of the Chapter, shall be entitled to appoint another person (whether a member or not) as his or her proxy to attend, speak and vote in his or her stead.

Alternatively members can elect to take part using conference telephone facilities or other similar electronic means. The formal request to take part electronically must be made via email.


A copy of the proxy form is available here.


If you would like someone else to act as your proxy, and they will be attending the AGM, please complete the Proxy Form authorising the person to vote on your behalf on the day of the AGM. Please note that a signed copy of the proxy form must be presented at the AGM.


If you would like the Chapter Administrator to act as your proxy, please complete the Form and return it either electronically to The Administrator or post it to :

Wikimedia ZA
Postnet Suite #146
Private Bag X9190
Cape Town
8000


If you prefer to join the AGM virtually, please send your formal request to either The Administrator or Douglas Scott. Please note that you must have a gmail account in order to join with this option.

Please note that proxies and requests to participate in the AGM electronically must reach The Administrator by Friday, 31 October 2014 at 18:00 in order to be valid.


More information on appointing a proxy can be found under the Articles of Association

Call for Directors

Persons elected onto the Board of Trustees do so on a voluntary basis, and must adhere to the Code of Discipline for Directors as contained in the By Laws of the Chapter.

Elected members must also adhere to the Code of Conduct as prescribed by the Wikimedia Foundation.

More information on Directorship can be found in the Articles of Association

The current board and the structure of the Chapter can be viewed here


If you would like to nominate a candidate for consideration, please send an e-mail to the Administrator by no later than 24 October 2014 using the template below.


As a member of Wikimedia South Africa, I hereby nominate for election as a member of the Board of Trustees the following candidate.


Name of Candidate

Username of Candidate

Contact Number of Candidate


Please note that the nominee need not be a member of the Chapter.

Preliminary Agenda

Opening and Welcome

Dumisani Ndubane, President of the Chapter

Quorum

The quorum at a meeting of members shall be at least 3 members or 20% of the members (whichever number is greater) entitled to vote, personally present, or by proxy.

Approval of Previous AGM Minutes

Approval of the Minutes of the Annual AGM of Wikimedia ZA, held on 1 September 2013 which can be viewed here

Report from President

Report from current President, Dumisani Ndubane

The Chapter over the past year from an Administrative point of view

  • PAYE Registration
  • SARS Registration
  • Appointment of Auditors
  • Updating Company Documents
  • NPO Registration (pending)
  • VAT Registration (pending)
  • Monthly Payroll Administration
  • Annual Audits
  • Registration of official business address
  • Banking Access and Additional Account
  • Petty Cash System
  • Online Filing System

Wikimedia ZA Projects in 2014

  • Wiki Loves Monuments
  • Joburgpedia
  • Wikimania 2015
  • WikiIndaba
  • GLAM - Libraries
  • Wikizero
  • Open Access
  • Open Book Festival
  • Xhosa Project
  • Kiwix
  • Wiki Meetups
  • FDC Grant Application
  • OSF Grant Application - 2nd application

Projects in 2015

  • Wiki Loves Monuments
  • Joburgpedia
  • WikiIndaba
  • GLAM - Libraries
  • Wikizero
  • Open Access
  • Open Book Festival
  • Xhosa Project
  • Kiwix
  • Wiki Meetups
  • Kaapedia
  • Wiki Loves Wildlife

Membership

Members at the end of 2013 - to be renewed

  1. Blessing Chataira
  2. Maarten Deneckere
  3. Charlene Foster
  4. Michelle Gallaway
  5. Ian Gilfillan
  6. Isla Haddow-Flood (Director)
  7. Andrew Hall
  8. Kagiso Keepile
  9. David Robert Lewis
  10. Ashley Lile
  11. Thelma Machogo
  12. Shaneel Maharaj
  13. Kerryn McKay
  14. Maseme Mokoena
  15. Mohau Monaledi
  16. David Morris
  17. Dumisani Ndubane (President)
  18. Lourie Pieterse
  19. David Richfield (Director)
  20. Nick Roux
  21. Douglas Scott (Director)
  22. Auke Slotegraaf


New Members

  1. Tobias Schonwetter
  2. Bobby Shabangu
  3. Theresa Hume


The Chapter is faced with the challenge of Expanding membership and connecting with Wikimedians / Wikipedians.

Resolutions

Special Resolutions

Require a 75% majority to pass

All resolutions to reach The Administrator by no later than 24 October 2014.

Ordinary Resolutions

Require a 50% + 1

All resolutions to reach The Administrator by no later than 24 October 2014.

  1. Motion to Approve minutes of the previous AGM
  2. Motion to Appoint Board Members
  3. Motion to elect President
  4. Motion to set membership fees at R 30.00 per annum

Election of Directors

Election of Chapter President

Next Meeting

To be advised via mailing list.

Closing

Attending

Please indicate your attendance by including your name below :

  1. Dumisani Ndubane
  2. Bobby Shabangu
  3. Douglas Scott
  4. --Theresa (talk) 06:40, 15 October 2014 (UTC)
  5. Mohau Monaledi
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