Code of discipline for directors

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(Approval procedure)
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===Approve costs===
 
===Approve costs===
 
====Approval tree====
 
====Approval tree====
I would propose something like:
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Payment requests have to be approved by:
*Under 1000 ZAR: BOARD MEMBER. Administrative support by SECRETARY<sup>1</sup>
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*Under 1,000 ZAR: BOARD MEMBER. Administrative support by (deputy) TREASURER<sup>1</sup>
*Under 5,000 ZAR: REQUESTER + other BOARD MEMBER + SECRETARYthree members have to approve this, this will be the requester and the (deputy) secretary
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*Under 10,000 ZAR: REQUESTER + other BOARD MEMBER + (deputy) TREASURER
*Above 25,000 ZAR: majority BOARD approval
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*10,000 ZAR or more: BOARD approval
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Important: approval has to be found ''before'' commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.
  
Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.
 
 
====Approval procedure====
 
====Approval procedure====
 
#Send the request + the quote to the WM ZA board mailing list.  
 
#Send the request + the quote to the WM ZA board mailing list.  
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===Flights, accomodation===
 
===Flights, accomodation===
Board members adhere to the [https://wikimediafoundation.org/wiki/Travel_policy WMF travel policy]
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Board members will insure that everybody travelling on WM ZA business will adhere to the [https://wikimediafoundation.org/wiki/Travel_policy WMF travel policy].
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* Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found [http://www.sars.gov.za/home.asp?pid=3784 here].
  
 
===General code of conduct===
 
===General code of conduct===
Copy paste https://wikimediafoundation.org/wiki/Code_of_conduct_policy
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Board members adhere to the [https://wikimediafoundation.org/wiki/Code_of_conduct_policy WMF Code of Conduct Policy]:
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#Treat other people with respect
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#Respect confidentiality
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#Protect Foundation property
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#Maintain accurate, honest and complete books and records
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#Represent the best interests of the Foundation
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==Approval by board==
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*[http://wikimedia.org.za/index.php?title=BoardCode&oldid=230] [[User:MADe|MADe]] ([[User talk:MADe|talk]]) 14:28, 17 November 2012 (SAST)
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* '''<font color="#003366">[[User:LouriePieterse|Lourie]]</font><font color="#1A4F85">[[User talk:LouriePieterse|Pieterse]]</font>''' 14:32, 17 November 2012 (SAST)
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* [[User:Thuvack|Dumisani]] ([[User talk:Thuvack|talk]]) 15:11, 21 December 2012 (SAST)
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* [[User:Slashme|Slashme]] ([[User talk:Slashme|talk]]) 12:27, 12 January 2013 (SAST)
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* [[User:Discott|Discott]] ([[User talk:Discott|talk]]) 12:39, 12 January 2013 (SAST)
  
 
==Footnotes==
 
==Footnotes==
 
<sup>1</sup>This is due to the approval system from the bank account with Absa
 
<sup>1</sup>This is due to the approval system from the bank account with Absa

Revision as of 12:07, 1 September 2013

Contents

Approve costs

Approval tree

Payment requests have to be approved by:

  • Under 1,000 ZAR: BOARD MEMBER. Administrative support by (deputy) TREASURER1
  • Under 10,000 ZAR: REQUESTER + other BOARD MEMBER + (deputy) TREASURER
  • 10,000 ZAR or more: BOARD approval

Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.

Approval procedure

  1. Send the request + the quote to the WM ZA board mailing list.
  2. Approvals are added as "reply to all".
  3. Effective invoice and proof of payment must be filed in the filing system, and added as reply to the email.
  4. Changes of more then 10% of the quote value need a full redoing of the approval procedure.

Flights, accomodation

Board members will insure that everybody travelling on WM ZA business will adhere to the WMF travel policy.

  • Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found here.

General code of conduct

Board members adhere to the WMF Code of Conduct Policy:

  1. Treat other people with respect
  2. Respect confidentiality
  3. Protect Foundation property
  4. Maintain accurate, honest and complete books and records
  5. Represent the best interests of the Foundation

Approval by board

Footnotes

1This is due to the approval system from the bank account with Absa

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