Code of discipline for directors

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=='''Business Online Banking Account'''==
 
=='''Business Online Banking Account'''==
  
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*'''Under ZAR 1,000''' : Board Member and Administrator
+
*'''Under ZAR 1,000''' : Board Member and Administrator
 
*'''Under ZAR 10,000''' : Administrator loads amount, 1 Board Member approves / releases payment
 
*'''Under ZAR 10,000''' : Administrator loads amount, 1 Board Member approves / releases payment
 
*'''Above ZAR 10,000''' : Administrator loads amount, 2 Board Members approve / releases the payments
 
*'''Above ZAR 10,000''' : Administrator loads amount, 2 Board Members approve / releases the payments
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If the expenditure is not previously budgeted for (eg as a line item in a grant), board resolutions must be obtained prior to spending.
 
If the expenditure is not previously budgeted for (eg as a line item in a grant), board resolutions must be obtained prior to spending.
  
 
----
 
  
 
=='''Secondary Business Acount'''==
 
=='''Secondary Business Acount'''==
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Approval requirements for payments from this account will depend on the size of the transaction as follows :
 
Approval requirements for payments from this account will depend on the size of the transaction as follows :
  
*'''Under ZAR 1,000''' : Board Member and Administrator
+
 
 +
*'''Under ZAR 1,000''' : Board Member and Administrator
 
*'''Under ZAR 10,000''' : Requester, Board Member and Administrator
 
*'''Under ZAR 10,000''' : Requester, Board Member and Administrator
 
*'''Above ZAR 10,000''' : Board Approval
 
*'''Above ZAR 10,000''' : Board Approval
  
----
 
  
==Approval Procedure==
+
=='''Approval Procedure'''==
#Send the request + the quote to the WM ZA board mailing list.
+
#Approvals are added as "reply to all".
+
#Effective invoice and proof of payment must be filed in the filing system, and added as reply to the email.
+
#Changes of more then 10% of the quote value need a full redoing of the approval procedure.
+
  
==Flights and Accomodation==
+
:1.  Send the request and the quotation to the Board Mailing List.
 +
:2.  Approvals are added as "reply to all".
 +
:3.  Relevant invoice and proof of payment must be filed in the respective Dropbox Project Folder and added as reply to the email.
 +
:4.  Changes of more then 10% of the quote value need a full redoing of the approval procedure.
 +
 
 +
 
 +
=='''Flights and Accommodation'''==
 +
 
 +
Board members will insure that others travelling on WMZA business, will adhere to the [https://wikimediafoundation.org/wiki/Travel_policy WMF travel policy].
  
Board members will insure that everybody travelling on WM ZA business will adhere to the [https://wikimediafoundation.org/wiki/Travel_policy WMF travel policy].
 
 
* Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found [http://www.sars.gov.za/home.asp?pid=3784 here].
 
* Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found [http://www.sars.gov.za/home.asp?pid=3784 here].
  
==General Code of Conduct==
 
Board members adhere to the [https://wikimediafoundation.org/wiki/Code_of_conduct_policy WMF Code of Conduct Policy]:
 
#Treat other people with respect
 
#Respect confidentiality
 
#Protect Foundation property
 
#Maintain accurate, honest and complete books and records
 
#Represent the best interests of the Foundation
 
  
==Approval by board==
+
=='''General Code of Conduct'''==
 +
 
 +
Board members must adhere to the [https://wikimediafoundation.org/wiki/Code_of_conduct_policy WMF Code of Conduct Policy]:
 +
 
 +
:a) Treat other people with respect
 +
:b) Respect confidentiality
 +
:c) Protect Foundation property
 +
:d) Maintain accurate, honest and complete books and records
 +
:e) Represent the best interests of the Foundation
 +
 
 +
=='''Approval by Board'''==
 +
 
 +
* [[User:Bobbyshabangu|<font color="DarkOrange">'''Bobby'''</font><font color="DarkOliveGreen">'''''shabangu'''''</font>]] <sub>[[User talk:Bobbyshabangu|'''<font color="GreyBlue">talk</font>''']]</sub> 21:38, 2 August 2014 (UTC)
 
*[http://wikimedia.org.za/index.php?title=BoardCode&oldid=230] [[User:MADe|MADe]] ([[User talk:MADe|talk]]) 14:28, 17 November 2012 (SAST)
 
*[http://wikimedia.org.za/index.php?title=BoardCode&oldid=230] [[User:MADe|MADe]] ([[User talk:MADe|talk]]) 14:28, 17 November 2012 (SAST)
 
* '''<font color="#003366">[[User:LouriePieterse|Lourie]]</font><font color="#1A4F85">[[User talk:LouriePieterse|Pieterse]]</font>''' 14:32, 17 November 2012 (SAST)
 
* '''<font color="#003366">[[User:LouriePieterse|Lourie]]</font><font color="#1A4F85">[[User talk:LouriePieterse|Pieterse]]</font>''' 14:32, 17 November 2012 (SAST)
 
* [[User:Thuvack|Dumisani]] ([[User talk:Thuvack|talk]]) 15:11, 21 December 2012 (SAST)
 
* [[User:Thuvack|Dumisani]] ([[User talk:Thuvack|talk]]) 15:11, 21 December 2012 (SAST)
* [[User:Slashme|Slashme]] ([[User talk:Slashme|talk]]) 12:27, 12 January 2013 (SAST)
+
* David Richfield ([[User:Slashme|Slashme]] ([[User talk:Slashme|talk]]) 18:13, 2 August 2014 (UTC))
 
* [[User:Discott|Discott]] ([[User talk:Discott|talk]]) 12:39, 12 January 2013 (SAST)
 
* [[User:Discott|Discott]] ([[User talk:Discott|talk]]) 12:39, 12 January 2013 (SAST)
  
==Footnotes==
+
=='''Footnotes'''==
 
<sup>1</sup>This is due to the approval system from the bank account with Absa
 
<sup>1</sup>This is due to the approval system from the bank account with Absa

Revision as of 23:38, 2 August 2014

Contents

Business Online Banking Account

The Business Online Banking will only be used for funds received from the Wikimedia Foundation.

Approval requirements for payments from this account will depend on the size of the transaction as follows :


  • Under ZAR 1,000  : Board Member and Administrator
  • Under ZAR 10,000 : Administrator loads amount, 1 Board Member approves / releases payment
  • Above ZAR 10,000 : Administrator loads amount, 2 Board Members approve / releases the payments


If the expenditure is not previously budgeted for (eg as a line item in a grant), board resolutions must be obtained prior to spending.


Secondary Business Acount

A secondary account which will be used to handle payments to the Chapter not originating from the Wikimedia Foundation.

Approval requirements for payments from this account will depend on the size of the transaction as follows :


  • Under ZAR 1,000  : Board Member and Administrator
  • Under ZAR 10,000 : Requester, Board Member and Administrator
  • Above ZAR 10,000 : Board Approval


Approval Procedure

1. Send the request and the quotation to the Board Mailing List.
2. Approvals are added as "reply to all".
3. Relevant invoice and proof of payment must be filed in the respective Dropbox Project Folder and added as reply to the email.
4. Changes of more then 10% of the quote value need a full redoing of the approval procedure.


Flights and Accommodation

Board members will insure that others travelling on WMZA business, will adhere to the WMF travel policy.

  • Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found here.


General Code of Conduct

Board members must adhere to the WMF Code of Conduct Policy:

a) Treat other people with respect
b) Respect confidentiality
c) Protect Foundation property
d) Maintain accurate, honest and complete books and records
e) Represent the best interests of the Foundation

Approval by Board

Footnotes

1This is due to the approval system from the bank account with Absa

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