Code of discipline for directors
From Wikimedia ZA
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Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight. | Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight. | ||
====Approval procedure==== | ====Approval procedure==== | ||
| − | Send the request to the WM ZA board mailing list. Approvals are added as "reply to all". | + | #Send the request + the quote to the WM ZA board mailing list. |
| + | #Approvals are added as "reply to all". | ||
| + | #Effective invoice and proof of payment must be filed in the filing system, and added as reply to the email. | ||
| + | #Changes of more then 10% of the quote value need a full redoing of the approval procedure. | ||
===Flights, accomodation=== | ===Flights, accomodation=== | ||
Revision as of 14:00, 17 November 2012
Contents |
Approve costs
Approval tree
I would propose something like:
- Under 1000 ZAR: BOARD MEMBER. Administrative support by SECRETARY1
- Under 5,000 ZAR: REQUESTER + other BOARD MEMBER + SECRETARYthree members have to approve this, this will be the requester and the (deputy) secretary
- Above 25,000 ZAR: majority BOARD approval
Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.
Approval procedure
- Send the request + the quote to the WM ZA board mailing list.
- Approvals are added as "reply to all".
- Effective invoice and proof of payment must be filed in the filing system, and added as reply to the email.
- Changes of more then 10% of the quote value need a full redoing of the approval procedure.
Flights, accomodation
Board members adhere to the WMF travel policy
General code of conduct
Copy paste https://wikimediafoundation.org/wiki/Code_of_conduct_policy
Footnotes
1This is due to the approval system from the bank account with Absa
