Code of discipline for directors

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(Approval tree)
(Approval tree)
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===Approve costs===
 
===Approve costs===
 
====Approval tree====
 
====Approval tree====
I would propose something like:
+
Payment requests have to be approved by:
 
*Under 1000 ZAR: BOARD MEMBER. Administrative support by SECRETARY<sup>1</sup>
 
*Under 1000 ZAR: BOARD MEMBER. Administrative support by SECRETARY<sup>1</sup>
*Under 5,000 ZAR: REQUESTER + other BOARD MEMBER + SECRETARYthree members have to approve this, this will be the requester and the (deputy) secretary
+
*Under 5,000 ZAR: REQUESTER + other BOARD MEMBER + (deputy) SECRETARY
*Above 15,000 ZAR: majority BOARD approval
+
*Above 15,000 ZAR: BOARD approval
  
Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.
+
Important: approval has to be found ''before commiting to the costs''. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.
  
 
====Approval procedure====
 
====Approval procedure====

Revision as of 14:15, 17 November 2012

Contents

Approve costs

Approval tree

Payment requests have to be approved by:

  • Under 1000 ZAR: BOARD MEMBER. Administrative support by SECRETARY1
  • Under 5,000 ZAR: REQUESTER + other BOARD MEMBER + (deputy) SECRETARY
  • Above 15,000 ZAR: BOARD approval

Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.

Approval procedure

  1. Send the request + the quote to the WM ZA board mailing list.
  2. Approvals are added as "reply to all".
  3. Effective invoice and proof of payment must be filed in the filing system, and added as reply to the email.
  4. Changes of more then 10% of the quote value need a full redoing of the approval procedure.

Flights, accomodation

Board members will insure that everybody travelling on WM ZA business will adhere to the WMF travel policy.

General code of conduct

Board members adhere to the WMF Code of Conduct Policy:

  1. Treat other people with respect
  2. Respect confidentiality
  3. Protect Foundation property
  4. Maintain accurate, honest and complete books and records
  5. Represent the best interests of the Foundation

Footnotes

1This is due to the approval system from the bank account with Absa

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