Code of discipline for directors

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Approve costs

Approval tree

Payment requests have to be approved by:

  • Under 1000 ZAR: BOARD MEMBER. Administrative support by (deputy) TREASURER1
  • Under 5,000 ZAR: REQUESTER + other BOARD MEMBER + (deputy) TREASURER
  • Above 15,000 ZAR: BOARD approval

Important: approval has to be found before commiting to the costs. So please do not wait until the flight is booked, the computer station have been installed and the invoices comes in. Do it BEFORE you give them final go. Of course this allows for exeptions, eg. the missing your flight.

Approval procedure

  1. Send the request + the quote to the WM ZA board mailing list.
  2. Approvals are added as "reply to all".
  3. Effective invoice and proof of payment must be filed in the filing system, and added as reply to the email.
  4. Changes of more then 10% of the quote value need a full redoing of the approval procedure.

Flights, accomodation

Board members will insure that everybody travelling on WM ZA business will adhere to the WMF travel policy.

  • Reimbursement for travel on WMZA business shall be done at a rate of exactly 75% x SARS recommended rate ( R/km ). The latest recommended rate/km can be found here.

Compensation for Time taken off Work

A board member of Wikimedia ZA shall be compensated for time taken off work inorder to persue chapter's business as per resolution during 12 Jan 2013 board meeting.

  • A flat rate of R 1000.00 per day shall be applied.
  • Proof of absence from work or proof of presence at a meeting should accompany each claim.
  • Consecutive days will not be permitted unless they are specifically planned for in advance as part of a project. Compensation for the fore going should have been allowed for in project budget.

General code of conduct

Board members adhere to the WMF Code of Conduct Policy:

  1. Treat other people with respect
  2. Respect confidentiality
  3. Protect Foundation property
  4. Maintain accurate, honest and complete books and records
  5. Represent the best interests of the Foundation

Approval by board


1This is due to the approval system from the bank account with Absa

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