Jo'burgpediA/Budget

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Line 36: Line 36:
 
|----
 
|----
 
|1.1
 
|1.1
−
|<s>Press advertising slots (7 days before competition)</s>
+
|Telcom costs, including contact with overseas stakeholders
−
| align="right" | <s>10</s>
+
| align="right" | 1
−
| align="right" | <s>500.00</s>
+
| align="right" | 1,500.00
−
| align="right" | <s>5,000.00</s>
+
| align="right" | 1,500.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
−
| align="center"|
+
| align="center"| <ref name=nt1> Due to the international nature of this competition we will need to communicate with others overseas. One of our organizers also resides overseas, which further supports this item. </ref>
 
|----
 
|----
 
|1.2
 
|1.2
−
|Postage
+
|Printed T-shirts, for the competition
−
| align="right" | 1
+
| align="right" | 150
−
| align="right" | 500.00
+
| align="right" | 100.00
−
| align="right" | 500.00
+
| align="right" | 15,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
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|----
 
|----
 
|1.3
 
|1.3
−
|Website domain costs (1 year contract)
+
|'''''Transport (Incl flights + Car rental)'''''
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="center"| <ref name=ph5>Chapter directors (calculated according to the WMF travel policy).</ref>
 +
|----
 +
|1.3.1
 +
|''Flights''
 +
| align="right" | 2
 +
| align="right" | 2,500.00
 +
| align="right" | 5,000.00
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="center"| <ref name=ph8>Average cost for economy tickets between Johannesburg and Cape Town.</ref>
 +
|----
 +
|1.3.2
 +
|''Car rentals''
 
| align="right" | 1
 
| align="right" | 1
−
| align="right" | 900.00
+
| align="right" | 1,000.00
−
| align="right" | 900.00
+
| align="right" | 1,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
−
| align="center"|
+
| align="center"| <ref name=ph9>Over weekend standard car hire. One car for two board members</ref>
 
|----
 
|----
 
|1.4
 
|1.4
−
|Telcom costs, including contact with overseas stakeholders
+
|''Accommodation - Single room''
−
| align="right" | 1
+
| align="right" | 2
−
| align="right" | 3,000.00
+
| align="right" | 2,000.00
−
| align="right" | 3,000.00
+
| align="right" | 4,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
−
| align="center"| <ref name=nt1> Due to the international nature of this competition we will need to communicate with others overseas. One of our organizers also resides overseas, which further supports this item. </ref>
+
| align="center"| <ref name=ph10>For out of town board members.</ref>
 
|----
 
|----
 
|1.5
 
|1.5
−
|Printed T-shirts, for the competition
+
|Incidental costs & contingencies
−
| align="right" | 50
+
| align="right" | 1
−
| align="right" | 100.00
+
| align="right" | 2,500.00
−
| align="right" | 5,000.00
+
| align="right" | 2,500.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
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|----
 
|----
 
|1.6
 
|1.6
−
|Incidental costs & contingencies
+
|Project Management
 
| align="right" | 1
 
| align="right" | 1
−
| align="right" | 2,600.00
+
| align="right" | 10,000.00
−
| align="right" | 2,600.00
+
| align="right" | 10,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
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|
 
|
 
|
 
|
−
| align="right" | '''12,000.00'''
+
| align="right" | '''29,000.00'''
 
|  
 
|  
 
|
 
|
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|----
 
|----
 
|
 
|
−
|'''Bill No. 2 - Event Launch (Target: 100 People)'''<ref name=L>Note that this is both the launch of the WLM competition and the WMZA chapter at the same time (such as already explained above).</ref>
+
|'''Bill No. 2 - Event Launch (Target: 100 People)'''
 
|
 
|
 
|
 
|
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|----
 
|----
 
|2.1
 
|2.1
−
|Banners
 
−
| align="right" | 4
 
−
| align="right" | 500.00
 
−
| align="right" | 2,000.00
 
−
| align="right" |
 
−
| align="right" |
 
−
| align="right" |
 
−
| align="center"|
 
−
|----
 
−
|2.2
 
 
|Competition pamphlets
 
|Competition pamphlets
 
| align="right" | 200
 
| align="right" | 200
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| align="center"|
 
| align="center"|
 
|----
 
|----
−
|2.3
+
|2.2
−
|Event badges
+
−
| align="right" | 5
+
−
| align="right" | 100.00
+
−
| align="right" | 500.00
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="center"| <ref name=ph2>Similar to the badges used at conferences (only intended for the organizers).</ref>
+
−
|----
+
−
|2.4
+
−
|Finger snacks
+
−
| align="right" | 10
+
−
| align="right" | 500.00
+
−
| align="right" | 5,000.00
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="center"|
+
−
|----
+
−
|2.5
+
 
|Press Kits
 
|Press Kits
 
| align="right" | 10
 
| align="right" | 10
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| align="right" |
 
| align="right" |
 
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
 
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
−
|----
+
 
−
|2.7
+
−
|'''''Transport (Incl flights + Car rental)'''''
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="center"| <ref name=ph5>Chapter directors and organizing committee (calculated according to the WMF travel policy).</ref>
+
−
|----
+
−
|2.7.1
+
−
|''Flights''
+
−
| align="right" | 5
+
−
| align="right" | 2500.00
+
−
| align="right" | 12,500.00
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="center"| <ref name=ph8>Average cost for economy tickets between Johannesburg and Cape Town.</ref>
+
−
|----
+
−
|2.7.2
+
−
|''Car rentals''
+
−
| align="right" | 2
+
−
| align="right" | 1,000.00
+
−
| align="right" | 2,000.00
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="center"| <ref name=ph9>Over weekend standard car hire. Two cars for JHB organizers and board members</ref>
+
−
|----
+
−
|2.8
+
−
|'''''Accommodation (Duplexes and single rooms)'''''
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="center"| <ref name=ph5></ref>
+
−
|----
+
−
|2.8.1
+
−
|''Single rooms''
+
−
| align="right" | 1
+
−
| align="right" | 1,300.00
+
−
| align="right" | 1,300.00
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="center"| <ref name=ph10>For female organizer.</ref>
+
−
|----
+
−
|2.8.2
+
−
|Duplex rooms
+
−
| align="right" | 4
+
−
| align="right" | 750.00
+
−
| align="right" | 3,000.00
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="right" |
+
−
| align="center"| <ref name=ph9>Male organizers can share two duplexes</ref>
+
−
|----
+
 
|
 
|
 
|'''TOTAL BILL Number 2'''
 
|'''TOTAL BILL Number 2'''

Revision as of 11:44, 6 February 2013

Home │ Timeline │ Budget │ Activities Report │ Expenses Report │ Publicity │ Team

The estimated budget for this project is R xxx, xxx.xx and the breakdown is as follows:

Requested Funds Used Funds
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 1 - Preliminaries and General
1.1 Telcom costs, including contact with overseas stakeholders 1 1,500.00 1,500.00 [1]
1.2 Printed T-shirts, for the competition 150 100.00 15,000.00
1.3 Transport (Incl flights + Car rental) [2]
1.3.1 Flights 2 2,500.00 5,000.00 [3]
1.3.2 Car rentals 1 1,000.00 1,000.00 [4]
1.4 Accommodation - Single room 2 2,000.00 4,000.00 [5]
1.5 Incidental costs & contingencies 1 2,500.00 2,500.00
1.6 Project Management 1 10,000.00 10,000.00
TOTAL BILL Number 1 29,000.00
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 2 - Event Launch (Target: 100 People)
2.1 Competition pamphlets 200 20.00 4,000.00
2.2 Press Kits 10 200.00 2,000.00 [6]
2.6 Demonstration stations 5 1,000.00 5,000.00 [7] TOTAL BILL Number 2 37,300.00
  1. ↑ Due to the international nature of this competition we will need to communicate with others overseas. One of our organizers also resides overseas, which further supports this item.
  2. ↑ Chapter directors (calculated according to the WMF travel policy).
  3. ↑ Average cost for economy tickets between Johannesburg and Cape Town.
  4. ↑ Over weekend standard car hire. One car for two board members
  5. ↑ For out of town board members.
  6. ↑ Actual information kits for press attending the event.
  7. ↑ Stations used to demonstrate the competition and Wikimedia projects in general.
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