Jo'burgpediA/Budget

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The estimated budget for this project is R xxx, xxx.xx and the breakdown is as follows:
+
The estimated budget for this project is '''<s>R 78, 100.00</s> R 58,415.00''' (Rounded up) and the breakdown is as follows:
 +
:* ''Reach-Out Portion: <s>R 63, 000.00</s> R43,400.00''
 +
:* ''QR Plaques Portion: R 15, 015.00''
 +
 
 +
=== Project Cost Portion: Reach-Out ===
  
 
{| class="wikitable"
 
{| class="wikitable"
Line 36: Line 40:
 
|----
 
|----
 
|1.1
 
|1.1
|<s>Press advertising slots (7 days before competition)</s>
+
|Telcom Costs
| align="right" | <s>10</s>
+
| align="right" | 1
| align="right" | <s>500.00</s>
+
| align="right" | 500.00
| align="right" | <s>5,000.00</s>
+
| align="right" | 500.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"|
+
| align="center"|  
 
|----
 
|----
 
|1.2
 
|1.2
|Postage
+
|Printed project T-shirts
| align="right" | 1
+
| align="right" | 100
| align="right" | 500.00
+
| align="right" | 100.00
| align="right" | 500.00
+
| align="right" | 10,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
Line 56: Line 60:
 
|----
 
|----
 
|1.3
 
|1.3
|Website domain costs (1 year contract)
+
|Press Kits
| align="right" | 1
+
| align="right" | 10
| align="right" | 900.00
+
| align="right" | 200.00
| align="right" | 900.00
+
| align="right" | 2,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"|
+
| align="center"| <ref name=ph3>Actual information kits for press attending the event.</ref>
 
|----
 
|----
 
|1.4
 
|1.4
|Telcom costs, including contact with overseas stakeholders
+
|Incidental costs & contingencies
 
| align="right" | 1
 
| align="right" | 1
| align="right" | 3,000.00
+
| align="right" | 2,500.00
| align="right" | 3,000.00
+
| align="right" | 2,500.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=nt1> Due to the international nature of this competition we will need to communicate with others overseas. One of our organizers also resides overseas, which further supports this item. </ref>
+
| align="center"|
 
|----
 
|----
 
|1.5
 
|1.5
|Printed T-shirts, for the competition
+
|Project Management
| align="right" | 50
+
| align="right" | 1
| align="right" | 100.00
+
| align="right" | 5,000.00
 
| align="right" | 5,000.00
 
| align="right" | 5,000.00
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="center"|<ref name=nt1> Compensation to project coordinators and Support team for time required during working hours. </ref>
 +
|----
 +
|
 +
|'''TOTAL BILL Number 1'''
 +
|
 +
|
 +
| align="right" | '''20,000.00'''
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|----
 +
! !! !!Qty !!Rate !!Total (Rand) !!Qty!!Rate!!Total (Rand)!!Notes
 +
|----
 +
|
 +
|'''Bill No. 2 - Editathon (Event 1: Johannesburg CBD)'''
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|2.1
 +
|Competition pamphlets
 +
| align="right" | 20
 +
| align="right" | 20.00
 +
| align="right" | 400.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
Line 85: Line 122:
 
| align="center"|
 
| align="center"|
 
|----
 
|----
|1.6
+
|2.2
|Incidental costs & contingencies
+
|Demonstration stations
 +
| align="right" | 2
 +
| align="right" | 1,000.00
 +
| align="right" | 2,000.00
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
 +
|----
 +
|2.3
 +
|Snacks & Coffee
 
| align="right" | 1
 
| align="right" | 1
| align="right" | 2,600.00
+
| align="right" | 1,500.00
| align="right" | 2,600.00
+
| align="right" | 1,500.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
Line 96: Line 143:
 
|----
 
|----
 
|
 
|
|'''TOTAL BILL Number 1'''
+
|'''TOTAL BILL Number 2'''
 
|
 
|
 
|
 
|
| align="right" | '''12,000.00'''
+
| align="right" | '''3,900.00'''
|
+
 
|
 
|
 
|
 
|
 
|
 
|
 +
|
 +
|----
 
|----
 
|----
 
! !! !!Qty !!Rate !!Total (Rand) !!Qty!!Rate!!Total (Rand)!!Notes
 
! !! !!Qty !!Rate !!Total (Rand) !!Qty!!Rate!!Total (Rand)!!Notes
 
|----
 
|----
 
|
 
|
|'''Bill No. 2 - Event Launch (Target: 100 People)'''<ref name=L>Note that this is both the launch of the WLM competition and the WMZA chapter at the same time (such as already explained above).</ref>
+
|'''Bill No. 3 - Editathon (Event 2: Soweto)'''
 
|
 
|
 
|
 
|
Line 117: Line 165:
 
|
 
|
 
|----
 
|----
|2.1
+
|3.1
|Banners
+
|Competition pamphlets
| align="right" | 4
+
| align="right" | 20
| align="right" | 500.00
+
| align="right" | 20.00
 +
| align="right" | 400.00
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="center"|
 +
|----
 +
|3.2
 +
|Demonstration stations
 +
| align="right" | 2
 +
| align="right" | 1,000.00
 
| align="right" | 2,000.00
 
| align="right" | 2,000.00
 +
| align="right" |
 +
| align="right" |
 +
| align="right" |
 +
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
 +
|----
 +
|3.3
 +
|Snacks & Coffee
 +
| align="right" | 1
 +
| align="right" | 1,500.00
 +
| align="right" | 1,500.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
Line 127: Line 195:
 
| align="center"|
 
| align="center"|
 
|----
 
|----
|2.2
+
|
 +
|'''TOTAL BILL Number 3'''
 +
|
 +
|
 +
| align="right" | '''3,900.00'''
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|----
 +
! !! !!Qty !!Rate !!Total (Rand) !!Qty!!Rate!!Total (Rand)!!Notes
 +
|----
 +
|
 +
|'''Bill No. 4 - Editathon (Event 3: Johannesburg CBD)'''
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|4.1
 
|Competition pamphlets
 
|Competition pamphlets
| align="right" | 200
+
| align="right" | 20
 
| align="right" | 20.00
 
| align="right" | 20.00
| align="right" | 4,000.00
+
| align="right" | 400.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
Line 137: Line 228:
 
| align="center"|
 
| align="center"|
 
|----
 
|----
|2.3
+
|4.2
|Event badges
+
|Demonstration stations
| align="right" | 5
+
| align="right" | 2
| align="right" | 100.00
+
| align="right" | 1,000.00
| align="right" | 500.00
+
| align="right" | 2,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=ph2>Similar to the badges used at conferences (only intended for the organizers).</ref>
+
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
 
|----
 
|----
|2.4
+
|4.3
|Finger snacks
+
|Snacks & Coffee
| align="right" | 10
+
| align="right" | 1
| align="right" | 500.00
+
| align="right" | 1,500.00
| align="right" | 5,000.00
+
| align="right" | 1,500.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
Line 157: Line 248:
 
| align="center"|
 
| align="center"|
 
|----
 
|----
|2.5
+
|
|Press Kits
+
|'''TOTAL BILL Number 4'''
| align="right" | 10
+
|
| align="right" | 200.00
+
|
| align="right" | 2,000.00
+
| align="right" | '''3,900.00'''
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|----
 +
! !! !!Qty !!Rate !!Total (Rand) !!Qty!!Rate!!Total (Rand)!!Notes
 +
|----
 +
|
 +
|'''Bill No. 5 - Editathon (Event 4: Alexandra)'''
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|5.1
 +
|Competition pamphlets
 +
| align="right" | 20
 +
| align="right" | 20.00
 +
| align="right" | 400.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=ph3>Actual information kits for press attending the event.</ref>
+
| align="center"|
 
|----
 
|----
|2.6
+
|5.2
 
|Demonstration stations
 
|Demonstration stations
| align="right" | 5
+
| align="right" | 2
 
| align="right" | 1,000.00
 
| align="right" | 1,000.00
| align="right" | 5,000.00
+
| align="right" | 2,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
Line 177: Line 291:
 
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
 
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
 
|----
 
|----
|2.7
+
|5.3
|'''''Transport (Incl flights + Car rental)'''''
+
|Snacks & Coffee
 +
| align="right" | 1
 +
| align="right" | 1,500.00
 +
| align="right" | 1,500.00
 
| align="right" |  
 
| align="right" |  
 +
| align="right" |
 +
| align="right" |
 +
| align="center"|
 +
|----
 +
|
 +
|'''TOTAL BILL Number 5'''
 +
|
 +
|
 +
| align="right" | '''3,900.00'''
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|----
 +
! !! !!Qty !!Rate !!Total (Rand) !!Qty!!Rate!!Total (Rand)!!Notes
 +
|----
 +
|
 +
|'''Bill No. 6 - Editathon (Event 5: Soweto)'''
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|6.1
 +
|Competition pamphlets
 +
| align="right" | 20
 +
| align="right" | 20.00
 +
| align="right" | 400.00
 
| align="right" |  
 
| align="right" |  
 +
| align="right" |
 +
| align="right" |
 +
| align="center"|
 +
|----
 +
|6.2
 +
|Demonstration stations
 +
| align="right" | 2
 +
| align="right" | 1,000.00
 +
| align="right" | 2,000.00
 
| align="right" |  
 
| align="right" |  
 +
| align="right" |
 +
| align="right" |
 +
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
 +
|----
 +
|6.3
 +
|Snacks & Coffee
 +
| align="right" | 1
 +
| align="right" | 1,500.00
 +
| align="right" | 1,500.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=ph5>Chapter directors and organizing committee (calculated according to the WMF travel policy).</ref>
+
| align="center"|
 
|----
 
|----
|2.7.1
+
|
|''Flights''
+
|'''TOTAL BILL Number 6'''
| align="right" | 5
+
|
| align="right" | 2500.00
+
|
| align="right" | 12,500.00
+
| align="right" | '''3,900.00'''
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|----
 +
! !! !!Qty !!Rate !!Total (Rand) !!Qty!!Rate!!Total (Rand)!!Notes
 +
|----
 +
|
 +
|'''Bill No. 7 - Editathon (Event 6: Johannesburg)'''
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|7.1
 +
|Competition pamphlets
 +
| align="right" | 20
 +
| align="right" | 20.00
 +
| align="right" | 400.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=ph8>Average cost for economy tickets between Johannesburg and Cape Town.</ref>
+
| align="center"|
 
|----
 
|----
|2.7.2
+
|7.2
|''Car rentals''
+
|Demonstration stations
 
| align="right" | 2
 
| align="right" | 2
 
| align="right" | 1,000.00
 
| align="right" | 1,000.00
Line 205: Line 395:
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=ph9>Over weekend standard car hire. Two cars for JHB organizers and board members</ref>
+
| align="center"| <ref name=ph4>Stations used to demonstrate the competition and Wikimedia projects in general.</ref>
 
|----
 
|----
|2.8
+
|7.3
|'''''Accommodation (Duplexes and single rooms)'''''
+
|Snacks & Coffee
| align="right" |  
+
| align="right" | 1
| align="right" |  
+
| align="right" | 1,500.00
 +
| align="right" | 1,500.00
 
| align="right" |  
 
| align="right" |  
 +
| align="right" |
 +
| align="right" |
 +
| align="center"|
 +
|----
 +
|
 +
|'''TOTAL BILL Number 7'''
 +
|
 +
|
 +
| align="right" | '''3,900.00'''
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|}
 +
<references/>
 +
 +
=== Project Cost Portion: Plaques ===
 +
 +
{| class="wikitable"
 +
|-
 +
! colspan="5"| Requested Funds
 +
! colspan="4"| Used Funds
 +
|-
 +
! !! !!Qty !!Rate !!Total (Rand) !!Qty!!Rate!!Total (Rand)!!Notes
 +
|-
 +
|
 +
|'''Bill No. 8 - QR Plaques procurement and Installation'''
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|
 +
|----
 +
|8.1
 +
| Production Cost
 +
| align="right" | 20
 +
| align="right" | 350.75
 +
| align="right" | 7,015.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=ph5></ref>
+
| align="center"|<ref name=ph5>Final Cost to be confirmed by WMUK.</ref>
 
|----
 
|----
|2.8.1
+
|8.2
|''Single rooms''
+
|Air Freight from UK
| align="right" | 1
+
| align="right" | 20
| align="right" | 1,300.00
+
| align="right" | ''200.00''
| align="right" | 1,300.00
+
| align="right" | ''4,000.00''
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=ph10>For female organizer.</ref>
+
| align="center"| <ref name=ph5>Final Cost to be confirmed by WMUK.</ref>
 
|----
 
|----
|2.8.2
+
|8.2
|Duplex rooms
+
|Installation and commissioning to Municipal Spec
| align="right" | 4
+
| align="right" | 20
| align="right" | 750.00
+
| align="right" | 200.00
| align="right" | 3,000.00
+
| align="right" | 4,000.00
 
| align="right" |  
 
| align="right" |  
 
| align="right" |
 
| align="right" |
 
| align="right" |
 
| align="right" |
| align="center"| <ref name=ph9>Male organizers can share two duplexes</ref>
+
| align="center"|
 
|----
 
|----
 
|
 
|
Line 241: Line 473:
 
|
 
|
 
|
 
|
| align="right" | '''37,300.00'''
+
| align="right" | '''15,015.00'''
 
|
 
|
 
|
 
|
Line 249: Line 481:
 
|}
 
|}
 
<references/>
 
<references/>
 +
 +
=== Possible Funding Sources ===
 +
 +
 +
# '''Wikimedia Foundation (WMF)''': Funding towards project excluding tiles. Contact: Asaf
 +
# '''Wikimedia United Kingdom (WMUK)''': Funding towards Installation of QR plaques/tiles (production+Shipping) { £ ??? }. Contact: Fae( faewik@gmail.com ) + Andy Mabbet ( Andy@pigsonthefly.org.uk )
 +
# '''Wikimedia Switzerland (WMCH)''': Funding towards QR plaques/tiles (Installation).  { €500 }. Contact: Charles( Charles.andres.wmch@gmail.com )
 +
# '''Wikimedia Deutchland (WMDE)''': Funding towards QR plaques/tiles (Installation). Contact: Nicole( Nicole.ebber@wikimedia.org.de )

Latest revision as of 14:32, 28 April 2013

Home Timeline Budget Activities Report Expenses Report Publicity Team

The estimated budget for this project is R 78, 100.00 R 58,415.00 (Rounded up) and the breakdown is as follows:

  • Reach-Out Portion: R 63, 000.00 R43,400.00
  • QR Plaques Portion: R 15, 015.00

[edit] Project Cost Portion: Reach-Out

Requested Funds Used Funds
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 1 - Preliminaries and General
1.1 Telcom Costs 1 500.00 500.00
1.2 Printed project T-shirts 100 100.00 10,000.00
1.3 Press Kits 10 200.00 2,000.00 [1]
1.4 Incidental costs & contingencies 1 2,500.00 2,500.00
1.5 Project Management 1 5,000.00 5,000.00 [2]
TOTAL BILL Number 1 20,000.00
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 2 - Editathon (Event 1: Johannesburg CBD)
2.1 Competition pamphlets 20 20.00 400.00
2.2 Demonstration stations 2 1,000.00 2,000.00 [3]
2.3 Snacks & Coffee 1 1,500.00 1,500.00
TOTAL BILL Number 2 3,900.00
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 3 - Editathon (Event 2: Soweto)
3.1 Competition pamphlets 20 20.00 400.00
3.2 Demonstration stations 2 1,000.00 2,000.00 [3]
3.3 Snacks & Coffee 1 1,500.00 1,500.00
TOTAL BILL Number 3 3,900.00
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 4 - Editathon (Event 3: Johannesburg CBD)
4.1 Competition pamphlets 20 20.00 400.00
4.2 Demonstration stations 2 1,000.00 2,000.00 [3]
4.3 Snacks & Coffee 1 1,500.00 1,500.00
TOTAL BILL Number 4 3,900.00
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 5 - Editathon (Event 4: Alexandra)
5.1 Competition pamphlets 20 20.00 400.00
5.2 Demonstration stations 2 1,000.00 2,000.00 [3]
5.3 Snacks & Coffee 1 1,500.00 1,500.00
TOTAL BILL Number 5 3,900.00
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 6 - Editathon (Event 5: Soweto)
6.1 Competition pamphlets 20 20.00 400.00
6.2 Demonstration stations 2 1,000.00 2,000.00 [3]
6.3 Snacks & Coffee 1 1,500.00 1,500.00
TOTAL BILL Number 6 3,900.00
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 7 - Editathon (Event 6: Johannesburg)
7.1 Competition pamphlets 20 20.00 400.00
7.2 Demonstration stations 2 1,000.00 2,000.00 [3]
7.3 Snacks & Coffee 1 1,500.00 1,500.00
TOTAL BILL Number 7 3,900.00
  1. Actual information kits for press attending the event.
  2. Compensation to project coordinators and Support team for time required during working hours.
  3. 3.0 3.1 3.2 3.3 3.4 3.5 Stations used to demonstrate the competition and Wikimedia projects in general.

[edit] Project Cost Portion: Plaques

Requested Funds Used Funds
Qty Rate Total (Rand) Qty Rate Total (Rand) Notes
Bill No. 8 - QR Plaques procurement and Installation
8.1 Production Cost 20 350.75 7,015.00 [1]
8.2 Air Freight from UK 20 200.00 4,000.00 [1]
8.2 Installation and commissioning to Municipal Spec 20 200.00 4,000.00
TOTAL BILL Number 2 15,015.00
  1. 1.0 1.1 Final Cost to be confirmed by WMUK.

[edit] Possible Funding Sources

  1. Wikimedia Foundation (WMF): Funding towards project excluding tiles. Contact: Asaf
  2. Wikimedia United Kingdom (WMUK): Funding towards Installation of QR plaques/tiles (production+Shipping) { £ ??? }. Contact: Fae( faewik@gmail.com ) + Andy Mabbet ( Andy@pigsonthefly.org.uk )
  3. Wikimedia Switzerland (WMCH): Funding towards QR plaques/tiles (Installation). { €500 }. Contact: Charles( Charles.andres.wmch@gmail.com )
  4. Wikimedia Deutchland (WMDE): Funding towards QR plaques/tiles (Installation). Contact: Nicole( Nicole.ebber@wikimedia.org.de )
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